Det Danske Spejderkorps
AI planning tool for scout leaders
Client
Det Danske Spejderkorps
Duration
2 months
Industry
NGO
Services
User Research
Digital strategy
AI prototyping
Enabling the future of scout work
Det Danske Spejderkorps approached us with a complex challenge: their existing monolithic system (Odoo) was limiting the organisation’s ability to offer meaningful, modern digital experiences to scout leaders, scouts, and parents. Before investing in a new technical architecture, DDS wanted to understand the real needs, pains, and behaviours across their core audiences and answer the fundamental question raised in their own material: "How do we want to IT-enable scout work in the future?"
Learning fast through AI prototyping
Abtion led a strategic pre-study combining user research, technical assessment, and co-creation, in order to explore what a future digital ecosystem should enable — not just technically, but practically for volunteers and families. We conducted interviews with volunteers across Denmark, combined with collaborative workshops with the DDS administration. We mapped the daily challenges, organisational ambitions, and opportunities for digital transformation. Several key themes emerged when synthesising the findings, and together with DDS we explored future solution directions. Rather than building a full platform upfront, we focused on learning fast by prototyping an AI-driven solution to simplify number one pain point - meeting planning for busy volunteer leaders. By choosing a small, controlled AI experiment, we helped DDS learn quickly, de-risk decisions, and add value without touching the monolith.
"It has been a true privilege to develop a digital strategy and roadmap for The Danish Scout Association. The collaboration focused on better supporting scout leaders, freeing up time for great meetings and community rather than coordination and parent communication. The strategy sets a clear direction for digital tools that strengthen the scout method, enable simple communication between leaders and parents, and reinforce what scouting is really about at its core: connection to nature, community, and building resilient individuals."
CEO, Abtion
"Over de næste år styrker vi understøttelsen af kvaliteten i Spejderarbejdet. Vi vil gøre det endnu bedre - bedre Spejderarbejde, hjulpet med IT."
Generalsekretær, Det Danske Spejderkorps
AI-powered meeting planner in just a few days
Drawing from existing content and resources
We built an AI-powered scout meeting planner in just a few days — drawing on existing content and activity data, and tailored to the real needs uncovered in the research. It frees up time by generating a 3-month meeting plan based on age group, season, and weather conditions. Drawing from existing DDS resources and structured content. Highlighting potential conflicts, such as local holidays.
Delivering immediate value at minimal cost
In one strategic discovery process and an AI-driven prototype, we helped DDS rethink how digital tools can support leaders, scouts, and parents — and delivered immediate organisational value at minimal cost. Choosing a lightweight experiment enabled us to validate a central recommendation, and demonstrated how AI can meaningfully support volunteer-driven work. It also gave DDS a concrete example of how future IT architecture could be shaped around real tasks and user needs — not just technical assumptions.
\ Step into the engine room
Our process is open and inclusive, and we invite our clients to take play an active part in the creation of the product.
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Mads Hofman
CEO & Advisor
Abtion \
We solve real problems and deliver intuitive, enjoyable user experiences. We believe in the power of simplicity and user feedback as the key to creating digital solutions that resonate and endure.
